Find better-fit studies, run professional sponsor and CRO outreach, and present your site as sponsor-ready — all in one workspace built around how research sites actually work.
No credit card required · Aggregate data only, no patient PHI stored
Why sites choose us
Surface relevant trials from ClinicalTrials.gov and score each one against your site's real capabilities and patient population — so you pursue the studies you can actually win.
Run structured, professional outreach to sponsors and CROs, with drafts, follow-ups, and a full relationship history that never lets an opportunity go cold.
Present a polished, reusable site capability profile — PI, specialties, equipment, and experience — that answers feasibility questions before they're asked.
Capabilities
Purpose-built around clinical research workflows — not a generic sales CRM.
Pull relevant trials from ClinicalTrials.gov and score study fit against your site and population.
Every sponsor, CRO, and contact organized with outreach history and relationship context in one place.
Move opportunities from Identified to Feasibility, CDA/NDA, and Site Selected on a clear board.
A reusable, sponsor-ready profile of your PI, specialties, equipment, and track record.
De-identified, aggregate population counts by condition and specialty — never individual records.
Track confidentiality agreements from drafting to signed, with expiration visibility.
Store regulatory and credential documents and get ahead of expirations before they lapse.
Structured reminders so no sponsor conversation slips through the cracks.
How it works
Capture your PI, specialties, equipment, and aggregate patient population once.
Add studies and get an AI-assisted fit score to prioritize your outreach.
Generate professional outreach, track feasibility, and manage CDA/NDA progress.
Advance opportunities through the pipeline and present as sponsor-ready.
Trust & privacy
Every clinic operates in its own isolated workspace with role-based permissions and a complete audit trail. We store aggregate patient population counts only — never individual patient records — so your team stays focused on business development, not PHI risk.
Pricing
Start free. Upgrade when you're ready. No credit card to begin.
$99/mo
For sites starting structured outreach.
$199/mo
For active private clinics.
$399/mo
For serious, multi-study sites.
Custom
For multi-site clinic groups.
FAQ
TrialWave is designed for aggregate, de-identified data only — you never enter individual patient identifiers or PHI. Population data is stored as aggregate counts. We provide a privacy-first, role-based, audited design, but we do not market the product as a certified compliance solution; review your own requirements with counsel before production use.
The study finder uses the public ClinicalTrials.gov API to surface relevant trials, then scores fit against your site profile and aggregate population so you can prioritize the best-fit opportunities.
Private clinics, independent research sites, and multi-site groups doing clinical-trial business development — the coordinators, PIs, and site directors who manage sponsor and CRO relationships.
No. You can start a free trial and explore the full product, including a live demo workspace with realistic sample data, without a credit card.
Yes. Each organization gets an isolated workspace with role-based permissions (Owner, Admin, Manager, Member, Viewer) and an activity audit log.